Automotive Sales Administrator

About the role

BMW Markham is looking for an organized, detail-oriented Sales Administrator to join the team on a 1-year contract. The role is ideal for someone who enjoys working in a fast-paced automotive environment and has strong administrative, communication, and organizational skills. The Sales Administrator will provide day-to-day administrative support to the Sales Department, helping ensure vehicle sales documentation, records, and departmental processes are completed accurately and efficiently.

Location: BMW Markham, Markham, ON L3R 5M2.

So why should you grow your career with Pfaff Automotive? The company offers career paths, not just jobs. Its culture is rooted in values like earning customers for life, improving constantly, and taking ownership of results. As part of Lithia & Driveway, employees will find real opportunities for advancement across multiple locations in Canada, development and training through internal learning programs, and a high-performance culture that recognizes and rewards results.

At Pfaff, people are the heart of the organization, and providing a great workplace is an essential part of fueling its success. Pfaff has a 60-plus year history in Canada, with a reputation built on a passion for performance, a love of cars and the car business, and exceptional customer care. Now, as part of Lithia & Driveway, the largest publicly traded dealership group in North America, Pfaff is part of a network of over 300 stores in Canada, the U.S., and the United Kingdom. The network offers high performing individuals nearly unlimited opportunities for advancement. With guidance from its mission, Growth Powered by People, Pfaff has created a workplace where employees can learn, grow, and succeed. Its experienced teams and innovative ideas drive its success, and it is looking for more talent to join it on the open road of achievement.

For this 1-year contract opportunity, take the next step in your career with BMW Markham.

Key words: Sales Administrator, Automotive Sales Administrator, Dealership Administrator, Sales Coordinator, Vehicle Sales Administration, Automotive Dealership, Deal Processing, Vehicle Documentation, Inventory Administration, Licensing, Data Entry, Microsoft Excel, Customer Service, Administrative Support, BMW.

Responsibilities

• Provide administrative support to the Sales Department and Sales Management team.
• Prepare, organize, and maintain sales-related documentation and customer files.
• Review sales paperwork for completeness and accuracy.
• Assist with processing vehicle sales documentation and deal-related paperwork.
• Maintain accurate vehicle, customer, and sales records in dealership systems.
• Support vehicle inventory administration and ensure information is kept current.
• Coordinate with Sales, Finance, Accounting, and other dealership departments to facilitate completed transactions.
• Assist with licensing, registration, and other administrative requirements associated with vehicle deliveries, where applicable.
• Track outstanding documentation and follow up with appropriate team members.
• Prepare reports, spreadsheets, correspondence, and other administrative materials as required.
• Coordinate and manage BMW Canada training programs and related administrative requirements.
• Assist the sales team with general administrative requests and departmental organization.
• Maintain confidentiality when handling customer, employee, and business information.
• Perform other administrative duties as required to support dealership operations.

Requirements

• Previous administrative experience required; automotive dealership experience is an asset.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Comfortable learning and working with dealership management and sales systems.
• Strong data-entry and record-management skills.
• Professional, dependable, and able to work effectively with multiple departments.
• Experience handling vehicle sales or deal documentation is considered an asset.

Benefits

Pay: $45K–$53K depending on qualifications and experience.

• Medical, Dental and Vision Plans
• Paid Holidays & PTO
• Disability Coverage
• Life Insurance
• RRSP Plans
• Employee Stock Purchase Plan
• Professional Development & Growth Opportunities
• Vehicle Purchase Discounts
• Employee Assistance & Wellness Programs

We thank all applicants for their interest in Pfaff Automotive Partners. Due to the volume of applicants, only those selected for an interview will be contacted.